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Accessing Exchange Shared Calendars

Confirm that your Exchange account has been migrated into Office 365 Cloud Services. If you can access your web mail by logging in at http://outlook.com/utsa.edu  using your myUTSA id and passphrase, then your account has been migrated, and you're ready to u se these instructions!

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Accessing Exchange Shared Calendars Using Apple iCal (Snow Leopard, Lion)
or Calendar (Mountain Lion)

Use these instructions to access public Exchange calendar resources or those shared by other UTSA Exchange users using Apple Calendar (OS X 10.8 - Mountain Lion) or iCal (Mac OS X 10.6 - Snow Leopard and Mac OS X 10.7 - Lion) . (Outlook 2011 for Mac instructions are available below.)

To add the shared calendar using the Apple Calendar application (or in iCal if you're using Snow Leopard or Lion), choose Preferences from the menu named for the application (Calendar or iCal), then click Accounts near the top of the window and select Exchange on the left side. Click the Delegation segment tab at the top right, click the plus sign (+) under "Accounts I can access:", then enter a search term in the Users field as shown below.



Select the calendar you want to access and press return. Authorize your credentials if necessary, and when you close the window, you should be able to see the calendar you added.






Accessing Exchange Shared Calendars Using Outlook 2011 for Mac

To add the shared calendar using Microsoft Outlook 2011 for Mac, click Open from the File menu and select "Other User's Folder..." as shown below.

Menu choice for adding a shared calendar in Outlook 2011 



In the Open Other User's Folder window, enter a search term in the Users field then click OK. Find and select the desired person or item in the list that appears, then click Select as shown below .

Tip: use the pop-up menu next to "Type:" to specify the type of shared resource to be accessed, such as a shared calendarcontact list, or inbox.
 
 
Search for avallable when adding a shared calendar in Outlook 2011 



If prompted to allow server access as shown below, put a check mark in the Allow box, and click Allow.





The added calendar should now appear in the Shared Calendars area of the Navigation pane when the Calendar view is selected.
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